IRP Joining Formalities

Joining Formalities For New Employee

The following has to be taken care of when a new employee joins the company. Before an employee joins, his seating arrangements and reporting person should be fixed.

To Do.	To give to the Employees
* Filling up of appointment terms. * Checking whether the selection letter has been given or not . * Getting the joining report filled. * Getting the Bio-data filled . * Giving the appointment letter latest by the 10th working day after the employee has joined the organization. * Preparation of personal file of the employee. * Opening a bank account in Indian Overseas Bank, Alkapuri branch, Baroda. - On the joining date for site employees. - Within 5 working days for HO employees. * Enter the employees name in the muster. * Enter the employees name in attendance register. * Enter the employee's name in leave register. * Getting the declaration from for availing education allowance filled. * Getting the PF form filled up. * Giving the employee induction about the company. * Introduction of the employee with the MD/Jt. MD, directors and HOD's.	* A blank format of joining report. * A blank format of the declaration form for availing education allowance. * A blank format of Bio-data form. * Bank account form. * A blank format of PF form [2(A)] 2 in nos. * Quality policy. * Return the originals of the mark sheets brought by the employees after verifying. * Improvement policy. * Assigning the Abhyudaya group no. * Abhyudaya- improvement reporting form-A2. * Abhyudaya-participants guidelines. * General Information.
To take from the Employees	Contents of the Personal File
* Filled up joining report. * Filled up Bio- data form * Filled up declaration form for availing education allowance. * Filled up PF form. * Three passport size photo graphs. * Filled up Bank A/C Form. * A copy of the last salary slip of the previous organization. * A copy of the relieving letter from the previous organization. * A copy of the relevant certificates in support of the educational qualifications. (along with originals).	* Joining report. * Bio - data. * Selection letter. * Appointment terms. * A copy of last salary slip of the previous organization. * A copy of the relieving letter from the previous organization. * A copy of relevant certificates in support of the educational qualifications. * Appointment letter. * One passport size photograph.